CRM & accounting · made in Kenya
The CRM that keeps its own books.
Win the deal, send the invoice, and post it to a real double-entry ledger — in one system, so the numbers you report are the numbers you sold.
One system, not five
From first hello to filed returns.
Most businesses run a CRM here, books there, and payroll in a third place — then reconcile by hand. Koiva does the whole arc in one place, so every sale already knows where it lands in the accounts.
Pipeline
- Customers & contacts
- Deals & product pipelines
- Quotations
- SLAs & automation
Money
- Invoices & receipts
- Double-entry ledger
- Expenses & petty cash
- VAT & withholding tax
Outreach
- Email templates
- Drip sequences
- Open & reply tracking
- Consent, handled
Operations
- Procurement & inventory
- HR & payroll
- Statutory filing
- Roles & audit trail
Why it’s different
Every sale is already reconciled.
Because the CRM and the ledger are the same system, an invoice you send from a deal posts itself to the accounts — no export, no re-keying, no month-end surprise. The report and the reality agree by construction.
Trusted by teams that keep their own books
Pricing
Plans that start modest and grow with you.
Every plan includes the CRM, quotations and invoicing. Move up when you need marketing, full books, or operations.
For trying Koiva out on a real deal or two.
- Customers, contacts & one pipeline
- Quotations & invoices
- Email templates & direct send
For a small team leaving spreadsheets behind.
- Everything in Free, plus
- Payments & receipts
- Multiple pipelines & products
- Basic reports
For a business that sells, markets, and needs real books.
- Everything in Starter, plus
- Full double-entry accounting & expenses
- VAT & withholding tax (Kenya)
- Email sequences, tracking & consent
- SLAs & pipeline automation
For established SMEs running operations and payroll.
- Everything in Growth, plus
- Procurement & inventory
- HR & payroll with KRA filing (PAYE, SHIF, NSSF)
- API access & lead intake
- Custom roles & priority support
Prices exclude VAT. Pay annually and get two months free.
Questions
The things people ask first.
Is my data separate from other businesses?
Yes. Every workspace is isolated at the database level — one business can never see another's rows, by design, not by a filter someone might forget.
Can I switch plans later?
Any time. Upgrades take effect immediately; downgrades apply at your next cycle, and we tell you upfront if you are over a limit before anything changes.
Does it handle Kenyan tax and payroll?
Yes — VAT and withholding tax on the books, and PAYE, SHIF and NSSF on payroll, with the statutory figures computed for you on the Business plan.
What happens after the free trial?
Fourteen days on the plan you pick. Add a payment method when you are ready to keep going — nothing is sent to your customers without your say-so.
Put sales and books on the same page.
Get started today and see your first invoice post itself to the ledger.